Cross-Border Cooperation Serbia - North Macedonia, funded by the European Union

SECONDARY
PROCUREMENT

SECTION 6 · PIM · ANNEX 5.1 – 5.6

In secondary procurement, the Grant beneficiary acts as a Contracting Authority. Use of PRAG procedures is strongly recommended — any deviation from Annex IV of the Grant Contract may result in ineligible costs.

Procurement thresholds & procedures

The applicable procedure depends on the contract type and the estimated contract value (EUR, excl. VAT).

Service contracts

Direct≤ €2,500
Single tender≤ €20,000
Simplified€20,000 – €300,000
International≥ €300,000

Supply contracts

Direct≤ €2,500
Single tender≤ €20,000
Simplified€20,000 – €100,000
Local open€100,000 – €300,000
International≥ €300,000

Works contracts

Direct≤€2.5k
Single≤€20k
Simplified€20,000 – €300,000
Local open€300,000 – €5,000,000
International≥ €5,000,000
Direct purchase (payment against invoice) Single tender Simplified procedure Local open procedure International restricted/open procedure

Thresholds shown to scale within each contract type. Direct purchase applies to service, supply and works contracts alike, ≤ €2,500, verified by invoice and proof of payment.

What each contract type covers

Services

Studies, expert/trainer engagement, printing, translation, events, supervision of works. No equipment or works allowed. Global price (fixed deliverables) or fee-based (time worked).

Supplies

Purchase or rental of equipment/supplies. May include limited related services, e.g. installation, maintenance or training on the use of the equipment.

Works

Construction, reconstruction or other engineering works. May include related supplies/services. National permits and licences must be secured before and during works.

General principles that always apply

Linked to project results

Costs must be necessary and proportionate to the Action's objectives and outputs.

Nationality & origin

Experts of any nationality; goods and materials are fully untied under 2021–2027 rules.

English is official

Grant Contract language; technical tender parts may use local language when needed.

Visibility rules apply

EU visibility requirements must be respected in contracts awarded through secondary procurement.

No conflict of interest

Family, political or economic ties that compromise impartial award must be avoided.

Fair competition

No discussions with tenderers; all receive equal information and sufficient time to respond.

No artificial splitting

Related supplies/services from the same provider must not be split to bypass thresholds.

Audit trail

Keep full documentation of every step: dossier, committee, offers, evaluation, correspondence.

Annex 5 — Secondary Procurement: related documentation
Annex 5.1 – 5.4
Procurement templates

Standard documentation for planning, launching and awarding secondary procurement contracts.

Annex 5.5
Guidance for Single Tender & Simplified procedures

Step-by-step rules, templates and required documentation for the CA/IBFM and Control Body — covering planning, market research, tender preparation, evaluation, award and implementation.

Annex 5.6
Single Tender Procedure Checklist

Summarises the operational steps to follow when applying the Single Tender procedure in practice.